Administrative Assistant/Sales Support

Executive Administrative Assistant (Business Development)
Location: Near Waltham, MA
Salary: $60,000 - $70,000 DOE + Benefits + Bonus Potential 
Benefits: Medical, Dental, 401K w/ Match, PTO, Paid Holidays
Job Type: Full-Time 
Typical Hours: M-F, 9:00 AM – 5:00 PM
Start Date: ASAP
Sponsorship is not available
Relocation assistance is not available

Executive Administrative Assistant Description

Our client in the laboratory services industry is looking for a detail-oriented and proactive Executive Administrative Assistant to add to their growing team near Waltham, Massachusetts. In this small yet well-established company, you will provide administrative support to the President’s business development initiatives, including tracking leads, creating quotes, meeting coordination, client communication, proposal follow-up, and market research. The ideal candidate is very client-focused with excellent written/oral communication skills. To be successful, you must be well organized, computer savvy, and work well independently. This is a great opportunity to join a growing company that prides itself on quality client service and positively transforming the world through science.

Executive Administrative Assistant Responsibilities

•    Support the day-to-day needs of the President to drive business development growth
•    Keep track of business development leads and the active sales pipeline
•    Draft proposals using standardized templates 
•    Coordinate details for client meetings, trade shows, and conferences
•    Answer sales calls/emails and gather required information
•    Support with administrative tasks such as filing and business errands
•    Follow up with clients on proposals and project timelines
•    Generate client quotes 
•    Serve as a positive company representative and build long-term client relationships
•    Support growth initiatives and serve as a link between Sales and Marketing 
•    Assist with industry research related to market competition and pricing
•    Maintain sales KPIs & stats in the CRM
•    Go above and beyond to support customer and project needs

Executive Administrative Assistant Qualifications

•    Prior experience in an administrative or supporting role is required
•    Proficiency in Microsoft Office Suite is required
•    Tech savvy and comfortable learning new software is required
•    Ability to work on-site full time is required
•    Reliable transportation & valid driver’s license required